5 minautomatic verification cycle
Use case · Manufacturing · Document verification
DocumentFlow in document verification
The Turkey plant of an international cable manufacturer. A PoC for subcontractor and visitor entry.
13document types, each with its own rule set
e-DevletQR and barcode lookup
PoCin a live environment with real documents
5 minpending documents verified automatically
Problem
The challenges facing the organization
- For subcontractor and visitor entry, different documents were collected for each person, such as social security (SGK) declarations, criminal records, health reports and vehicle inspections.
- The HSE team checked document validity, age and training durations one by one, by hand.
- For sensitive documents, who made the decision and why it was approved were not kept in a single record.
Solution
How it was solved with Butterfly
The HSE team's rules were defined in Butterfly as document types. The system picks up pending documents every five minutes and runs the machine check for each type: e-Devlet barcoded documents are verified against the official service by reading the QR code, and documents such as vehicle inspections are verified from the report address in the external system. Documents that require human approval by rule go to the DocumentFlow review queue; the approval or rejection decision is written back to Butterfly automatically.
- 13 document types: verification method, maximum document age, minimum training duration, review requirement
- e-Devlet QR and barcode lookup, external system check
- Mandatory human approval for sensitive documents
- Decision, decision maker and note in a single record
Outcome
From the field, measured.
13document types defined with rule sets
4/4live end-to-end test passed
The customer name is not shared for confidentiality reasons. Figures are taken from the organization’s records.
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