Operations and Asset Management
Plan and track maintenance, failures and work orders by asset.
Solution
Quality, Compliance and Contracts
Quality, compliance and contract management means running deviation and CAPA, document and training processes, and the contract lifecycle from request to signature and renewal, in an audit-ready way.
Organizations that trust Butterfly
Today
With Butterfly
The contract is kept as a versioned record (draft, final, marked up, signed); approval is tied to a specific version, and when a new version is created, approval given to the old version becomes invalid.
OutcomeThere is a single valid version; the approval and the signed text are linked.Deviation, CAPA, training and document processes are built on the platform according to the organization’s own flow; changes to steps, roles and forms are made through configuration.
OutcomeThe quality team doesn’t wait for a software project to change a process.Which document is requested from whom in which scenario, and who verifies it, sits in a rules table; each document is a separate record with its type, validity date and verification status.
OutcomeAdding a new document type means adding a row; documents become visible when they expire.Every record change goes into the audit trail; row- and field-level permissions, a deny-by-default permission model and SSO/2FA come out of the box.
OutcomeAudit evidence comes out of the system instead of being compiled by hand.The link in the email opens the approval screen, and the decision is made separately on screen; an additional verification code can be required for approvals at the signature stage.
OutcomeApprovals speed up, and email security scanners opening the link can’t create a silent approval.The process end to end
One flow, 6 steps.
Every step moves forward on the same record; who did what and when is visible at all times.
ButterflyQuality, Compliance and ContractsRecordSample record · #2048
Step 1 / 6In this step · 1 / 6
Request
the business unit opens a contract or quality record (deviation, CAPA)
In this step · 2 / 6
Assignment and review
a legal or quality owner is assigned, and risk and compliance checks are performed
In this step · 3 / 6
Comments and revision
input from the counterparty or relevant unit is collected, and a new version is created
In this step · 4 / 6
Approval
role-based approval is tied to a specific version
In this step · 5 / 6
Signature and effect
the signed version is archived, and term and renewal tracking begins
In this step · 6 / 6
Audit
change history and approval trail are reported
Building blocks
This solution is built with these parts of the platform.
Butterfly delivers these processes with versioned records, role-based approvals, record-level audit trails and on-premises deployment.
From the field
Working in the field.
This solution is used in the field, in a production environment. Customer names are not shared for confidentiality reasons.
Livequality management modules and AI-assisted contract management in production in regulated manufacturing, on-premises deployment
Frequently asked
Quality, Compliance and Contracts in brief.
How do we know which version of the contract was approved?
Approval is recorded against a specific version of the contract. When the text changes and a new version is created, open approvals given to the old version become invalid and approval is requested again.
Does quality management come as a ready-made package?
No, it doesn’t come as a closed package; quality modules are built on the platform according to your processes. You can start with a single module, such as deviation or training, and add the other modules gradually.
Do you perform process and document validation?
No, we don’t perform validation directly; this is usually independent third-party expertise. As the vendor, we take part in validation work by providing the necessary documentation and technical support.
Can we show in an audit who changed what?
Yes; every record change goes into the audit trail with who, when and which value. Permissions are defined at row and field level, and the default behavior is to deny access.