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03Platform · Capability

Automation and RPA

Automate repetitive work and speed up your operations.

Move the repetitive tasks that cost organizations time and resources into automation. With Butterfly, robotic process automation (RPA) becomes a natural part of your business processes.

You can bring the actions robots perform into defined workflows, and track every run, result and possible error through the process.

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Organizations that trust Butterfly
VodafoneFloReebokNine WestMetro IstanbulDoğuş MediaTypekuvazNTVDiscoveryTLCKoleksiyonLumberjackGQVogueDeva Holding CompaniesKoray KimyaPuhu TVDMAX
Automation and RPA

What can you do?

01

Robotic automation

Hand repetitive, rule-based tasks over to robots.

02

Automatic task assignment

Distribute tasks and transactions according to the rules you set.

03

Data processing

Automate repetitive data entry, checks and transfers.

04

Scheduled tasks

Trigger automated actions at set times or when conditions are met.

05

Notification management

Create automatic notifications based on the status of transactions.

06

Error and exception tracking

Route failed robot runs to the relevant exception flow and assign owners.

From the field

Real use cases.

From the field

At an internet service provider, field tasks were assigned automatically according to defined rules, and teams were notified instantly.

From the field

At a retail company, tax breakdowns in expense processes were automated, and current exchange rates were applied to transactions.

The Butterfly difference

Instead of disconnected robots, you can build automations that move together with your processes. When a robot completes or fails a task, the related process tracks it. So you don’t just run automations, you manage them end to end.

What does the market say?

Robots are everywhere.
Scaling is still hard.

RPA is now a common tool in organizations. The challenge is that robots run alone in disconnected processes, and AI steps remain uncontrolled.

Robot types

Three kinds of robots,
each for a different job.

The right way to hand a task to a robot depends on how the work is done: on the employee’s screen, overnight on a server, or by reading a document and recommending a decision? In Butterfly, all three robot types are designed on the same platform and run under the same process rules and the same audit trail.

  • Attended robot

    An assistant that works alongside the employee
    EmployeeRobotApproval
    Triggered by
    The employee, via a button on screen
    Runs on
    The employee’s computer
    Decision
    Stays with the employee
    Example
    A customer representative updates the record in three systems with a single click.

  • Unattended robot

    A robot that runs without anyone watching
    02:00RobotReport
    Triggered by
    A scheduler or an event
    Runs on
    Server
    Decision
    Rules decide; exceptions go to a person
    Example
    Every night, bank transactions are downloaded and matched with ERP records.

  • Intelligent robot

    A robot that reads documents and recommends decisions
    DocumentAIApproval
    Triggered by
    An incoming document or email
    Runs on
    Server, with AI
    Decision
    An authorized person approves
    Example
    An incoming invoice is read, compared with the order, and sent for approval if there is a discrepancy.

  • Document and email reading

    Extracts data from invoices, receipts and scanned forms with OCR; classifies emails with natural language processing and routes them to the right person.

  • Process discovery

    Analyzes existing workflows to surface the steps suited for automation and the bottlenecks before you automate.

  • Works in any environment

    Works with legacy systems, web and desktop applications and modern APIs, including Citrix and mainframe environments.

  • Central robot management

    Robots are scheduled and monitored from one place. Credentials are stored in a vault, and every run is written to the audit trail.

The robot inside the process

The robot does the work,
the process tracks the outcome.

Every robot task is a step in a defined process. If the robot fails, the work is not lost; it goes to the right person as an exception, and the process continues from there.

  1. 01

    Trigger

    A schedule, a record or an incoming document starts the robot.

  2. 02

    Robot task

    The robot does the work through the screen, an API or a file.

  3. 03

    Control

    The result is validated against process rules.

  4. 04

    Exception and approval

    Failed or suspicious work goes to the right person.

  5. 05

    Record

    Every run, result and decision is written to the audit trail.

Why isn’t RPA alone enough?

What matters is not the number of robots,
but the process as a whole.

Robots built with separate tools turn into a pile over time: which one runs in which process, who owns it and what happens when it fails all become unclear. Butterfly manages robots in the same flow as process orchestration, integration and AI steps. The robot is just one part of this structure.

Disconnected robots
  • Every robot in a separate tool
  • When an error occurs, work stops silently
  • The result sits in a log file that knows nothing about the process
  • The AI step runs without approval
In Butterfly
  • The robot is a defined step in the process
  • Errors go to an exception flow and its owner
  • Every run is in the audit trail
  • Critical recommendations are applied with human approval
For which work?

Every department has work
that robots can take over.

Any rule-based, repetitive work that touches more than one system is a candidate for a robot. The examples we see most often:

  • Finance

    • Invoice matchingThe invoice is checked against the purchase order and delivery note; any mismatch goes to approval.
    • ReconciliationRecords in two systems are compared and mismatches are listed.
    • Expense and tax checksTax is broken out and the current exchange rate is applied to the transaction.

  • Operations

    • ERP data entryData from forms, emails or spreadsheets is entered into the ERP.
    • Task assignmentWork is assigned to the right team by rule, and the team is notified.
    • Portal tasksDocuments are downloaded from bank, government or supplier portals and attached to the relevant record.

  • HR and customers

    • OnboardingAccounts are opened for the new employee and system access is set up.
    • Customer requestsThe CRM record is updated, an email is sent, and complex requests are escalated to the team.
    • Report generationData is pulled from multiple sources and a formatted PDF report is produced.

Market data is taken from the sources cited on the cards. These are research findings published by the respective organizations, not Butterfly’s own measurements.

Build a setup that fits your organization’s needs.

Redesign how you operate by combining Butterfly's process orchestration, automation, integration and AI capabilities.

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