Operations and Asset Management
Plan and track maintenance, failures and work orders by asset.
Solution
Operations and Asset Management
Operations and asset management means managing the records of machinery, equipment and facility assets, their periodic and meter-based maintenance, fault reporting and work requests in a single flow.
Organizations that trust Butterfly
Today
With Butterfly
Asset records are moved over with a measured inventory; maintenance, fault and work request processes are rebuilt on the platform as configuration.
OutcomeLicense dependence ends, and rule changes stop being software projects.The system generates a 12-month periodic task plan and assigns each task to its owner in the week it is due; completed tasks go to approval and return to the owner if rejected.
OutcomeNo maintenance is missed; every task has a recorded owner and approval trail.For meter-based maintenance, the threshold is calculated as the last maintenance reading plus the maintenance interval; if the entered reading doesn’t exceed the threshold the task closes on its own, and if it does, only the required steps are opened.
OutcomeMaintenance happens when needed; crew time goes to real work.Fault reporting and work request modules are tied to the asset; each request is classified as a fault, maintenance or change, and closes through defined status steps.
OutcomeEvery fault is recorded in the asset’s history; recurring faults become visible.Material and stock data are read from the ERP and linked to the visit with warehouse, bin and shelf filters; the cost report is produced from the same source.
OutcomeThe real cost of maintenance is visible per asset.The process end to end
One flow, 6 steps.
Every step moves forward on the same record; who did what and when is visible at all times.
ButterflyOperations and Asset ManagementRecordSample record · #2048
Step 1 / 6In this step · 1 / 6
Asset record
migration from the legacy system with a measured inventory (serial number, manufacturer, location, request history)
In this step · 2 / 6
Maintenance plan
periodic (calendar) or meter-based (operating hours) requirement definition
In this step · 3 / 6
Task generation and assignment
tasks due this week go to the responsible group
In this step · 4 / 6
Site visit
checking off maintenance steps, entering materials used and meter readings
In this step · 5 / 6
Approval
the approver accepts, or rejects and sends it back to the owner
In this step · 6 / 6
Reporting
asset history, open tasks, maintenance cost
Building blocks
This solution is built with these parts of the platform.
Butterfly builds this flow as an application connected to your existing ERP and stock systems, with role-based permissions and every step recorded in the audit trail; it can also replace your legacy asset and maintenance system.
From the field
Results measured in the field.
Figures from this solution’s use in the field. Customer names are not shared for confidentiality reasons.
~55,000assets moved from the legacy asset and maintenance system to Butterflyin production
~2.5 monthsasset and maintenance migration timein production
Liveperiodic maintenance, fault reporting and work request modules in productionin production
Frequently asked
Operations and Asset Management in brief.
Can we fully retire our legacy asset and maintenance system?
Yes. At a manufacturing company, the legacy asset and maintenance system was fully migrated to Butterfly and shut down. The maintenance and material processes in active use were identified from usage data and migrated; unused structures were left behind.
How is our asset data migrated?
Asset records are exported from the current system, cleaned and loaded with repeatable migration scripts. Fields with no match in the target are reported as a separate list before migration, so you know up front what will not be moved.
How do you handle meter-based (operating hours) maintenance?
The threshold is the sum of the last maintenance reading and the maintenance interval; if a reading exceeds the threshold, the related maintenance step opens. If the threshold isn’t exceeded, the task closes on its own and the last maintenance reading is kept.
How are materials used in maintenance linked to ERP stock?
Material, stock and cost data are read from the ERP and linked to the maintenance visit. The ERP remains the system of record; Butterfly manages the maintenance process and its visibility.