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A production facility in the pharmaceuticals and regulated manufacturing sector
Industries · Pharmaceuticals and Regulated Manufacturing

In Pharmaceuticals and Regulated Manufacturing, Every Record Has a Big Impact.

A missed record, a delayed approval or an outdated document in quality processes can affect the entire operation. Butterfly brings deviation, corrective and preventive action, change control, contract and document processes together in a single orchestration layer that works with your existing systems. It records every step, provides traceability across processes and makes audit preparation easier.

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Organizations that trust Butterfly
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A small record can create a big butterfly effect.

In pharmaceutical and regulated manufacturing, every action affects the next step. Recording a quality event correctly, approving the current version of a contract and having a document signed by the right people are all critical. Butterfly connects these steps so that processes move forward in a controlled and traceable way.

TodayA lost record becomes a major problem in an audit.
With ButterflyButterfly keeps every record together with its trail.
Quality record · audit logSPM-2026-041
01

A quality record loses its history when migrated.

Quality records are migrated together with their history.

no signature · no dateQuality assurance · 02.11 · 08:14 · A. Kaya
02

Approval requires access to the internal network, so the process waits.

Approvals move securely between internal and external networks.

no signature · no dateGeneral Manager · 03.11 · 14:05 · SMS verified
03

It becomes unclear which version of the contract was signed.

Every document version is recorded.

no signature · no dateLegal · 03.11 · 11:20 · v3 signed
04

The record trail is incomplete during an audit.

An unbroken, audit-ready trail is created.

no signature · no dateInternal audit · 04.11 · 09:30 · trail complete
Audit ready

The approval decision stays inside,
only a signed notification goes out.

The manager approves the correct version of the contract without accessing the internal network. No inbound connection rule is opened on the firewall; the internal agent always initiates the connection.

Organization’s internal network

Contract · versions

v1Draft · 28.10Archived
v2Legal revision · 31.10Archived
v3Version submitted for approval · 03.11Awaiting approvalSigned · approved

Butterfly agent

Only opens outbound connections; pulls the response itself.

Decision status

Pending · manager notifiedSMS code verified · version v3Approved · General Manager · 14:05
Firewall
Connection initiated by the internal agent · no inbound rule Email notification×External accessAgent pulls the verificationSigned decision notification
External network · manager’s phone
EmailContract v3 is awaiting your approval. The link alone does not constitute approval.
SMSApproval code: 4821 · Contract v3
NotificationYour decision has been recorded and signed.
  1. 1Correct versionContract v3 is submitted for approval on the internal network; earlier versions are archived.
  2. 2NotificationThe agent sends the email out; inbound access from outside is closed.
  3. 3VerificationSMS code and version check; the agent pulls the result back in.
  4. 4Decision stays insideApproval is recorded on the internal network; only a signed notification goes out.

Carry quality records over along with their history.

Quality modules such as deviation, corrective and preventive action, and change control are kept in legacy systems. Historical records risk losing traceability during migration.

With Butterfly Records move to new workflows with their history and status intact. Every transition is logged with role, date and user; internal audit findings are tracked in the same structure.

Quality events are tracked in an audit-ready way from opening to closure.

1,248 records migrated · 0 with broken history

Deviation, CAPA and change control records are migrated with their history; every transition is tracked with role, date and user. Sample data.

Keep approval processes moving securely and without interruption.

Managers need access to the internal network to approve contracts. Email links being opened by security scanners can create the risk of unintended approvals.

The flow with Butterfly

  1. The approval decision stays on the organization’s internal network; only a signed decision notification is sent out.
  2. The connection is initiated by the agent on the internal network.
  3. An email link alone does not constitute approval; SMS verification and version control are applied.
  4. Approvals are managed in a controlled and traceable way without opening an inbound connection rule on the firewall.

Keep every version of contracts and documents on record.

When contract review, approval, formal signature and archiving run through different channels, tracking the latest version and the activity history becomes difficult.

The flow with Butterfly

  1. Request, legal review, negotiation, approval and signature steps are managed in a single flow.
  2. Mobile signature or card/token signature is connected to the process; the signed version is recorded on the contract record.
  3. The approval, version and signature history of the contract is kept in a single record.

Changing requirements should not mean rewriting processes.

Licensing and product lifecycle processes involve many documents, approvals and regulatory requirements. Changes may require the existing way of working to be reorganized.

The flow with Butterfly

  1. Process steps, document requirements and approval rules are modeled as data.
  2. Status notifications are sent automatically; flow definitions are updated when needs change.
  3. Processes can adapt to changing requirements without redeveloping the software.

Processes managed end to end
in pharmaceuticals and regulated manufacturing

Butterfly
Quality managementDeviation, CAPA, change control and internal audit
Contract managementRequest, legal, negotiation, approval, signature and archive
Secure approvalApproval flows between internal and external networks
Digital archiveDocument management and version history
LicensingProduct lifecycle and document requirements
New facilitiesEquipment data, HR and finance automation
Butterfly orchestration layer
Quality managementDeviation, CAPA, change control and internal audit
Contract managementRequest, legal, negotiation, approval, signature and archive
Secure approvalApproval flows between internal and external networks
Digital archiveDocument management and version history
LicensingProduct lifecycle and document requirements
New facilitiesEquipment data, HR and finance automation

Regulations and standards

  • KVKK
  • Mobile signature and qualified electronic signature
  • Licensing processes
Use case · Pharmaceuticals and Regulated Manufacturing~8,300contract records on a single platform

A pharmaceutical manufacturer with thousands of employees. The problems, the Butterfly solution and the measured result.

Read the use case →
Frequently asked

Quick answers about Pharmaceuticals and Regulated Manufacturing.

Frequently asked questions about Butterfly in pharmaceutical and regulated manufacturing processes.

Will the history of our quality records be lost during migration?
No. Existing records are migrated with their status and history and compared using validation queries. In the new system, every action is recorded with role, date and user.
Can managers approve contracts without accessing the internal network?
Yes. It is designed so that the approval decision stays on the organization’s internal network. Only a signed decision notification is sent out. An email link alone does not constitute approval; the decision is made through separate verification steps.
Is Butterfly GMP-certified software?
We do not describe Butterfly as GMP-certified software. We help model, track and run GMP processes in an auditable way, in line with the organization's quality system and validation requirements.

The same orchestration
creates value in every industry.

Explore how Butterfly creates value across industries.

Explore All Industries

Works by the rules of your industry.

Manufacturing and Industry

Asset, maintenance, procurement and approval processes on one platform.

Retail and E-Commerce

Multi-brand e-commerce, order and product information flows.

Pharmaceuticals and Regulated Manufacturing

Quality, document and contract processes, ready for audit at any time.

Media and Publishing

High-traffic content and video publishing, channel revenue reporting.

Transportation and Logistics

Self-service reporting and field inspection from multi-source operational data.

Telecom

Infrastructure ready to scale for channel, content and operational processes.

View all industries +5

Let’s decide where to start, together.

In a discovery call, let’s talk about your existing systems and your priority process, and define the right starting area for you together.

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