Operations and Asset Management
Plan and track maintenance, failures and work orders by asset.
Solution
Finance and Procurement Processes
Finance and procurement processes are the approved flows that move money and materials: from purchase request to order, from goods receipt to stock issue, and from expenses to sending payment orders to the bank with e-signature.
Organizations that trust Butterfly
Today
With Butterfly
The payment order is generated from the payment file in the ERP and goes through a two-level qualified e-signature; nothing is sent to the bank until the second signature is complete. The signer sees only the cover document and the total amount; line details stay hidden.
OutcomeNo unauthorized or partially signed payment goes out; every signature is recorded with who signed and when.Request → department approval → purchasing pool → supplier quote → comparison → second approval → order in the ERP: the flow runs on a single record; a reason for rejection or revision is mandatory.
OutcomeNo order is created without a second approval; the reason for any rejection is always known.The employee uploads the receipt from their phone, the document is read, the expense goes through role-based approval (single-step or parallel) and is posted to the ERP after accounting approval.
OutcomePaper and email traffic ends; approvals can be given on mobile.Daily requirements planning generates order suggestions; goods receipt warns on duplicate entries, costing uses FIFO, and stock issues are limited to the user’s own cost center.
OutcomeStock and cost stay consistent; the system enforces cost center discipline.Business rules are stored as data, not code; values such as tolerances are changed on screen and the result updates instantly.
OutcomeThe business unit changes finance rules without waiting in the IT queue.The process end to end
One flow, 6 steps.
Every step moves forward on the same record; who did what and when is visible at all times.
ButterflyFinance and Procurement ProcessesRecordSample record · #2048
Step 1 / 6In this step · 1 / 6
Request
a purchase or expense request is opened (mandatory fields, duplicate check)
In this step · 2 / 6
Approval
higher-level approval by department and amount threshold (single-step or parallel)
In this step · 3 / 6
Quotes and comparison
supplier quotes are collected, the best quote goes to second approval
In this step · 4 / 6
Order and goods receipt
order in the ERP, goods receipt based on delivery note/invoice, inventory and cost update
In this step · 5 / 6
Payment order
payment order and cover document generated from the ERP payment file, two-level e-signature
In this step · 6 / 6
Transmission to the bank and confirmation
sent to the bank after signing, closed with receipt/confirmation
Building blocks
This solution is built with these parts of the platform.
Butterfly runs these flows on top of the ERP, without replacing it, with approval rules, permissions and an audit trail.
From the field
Results measured in the field.
Figures from this solution’s use in the field. Customer names are not shared for confidentiality reasons.
6,000 employeespayroll payments approved with dual e-signature and sent to the bankin production
Liveindirect materials purchasing and inventory flow (requirements planning, goods receipt, FIFO costing, stock issue, stock count) in productionin production
Frequently asked
Finance and Procurement Processes in brief.
Is an e-signature applied through the platform legally valid?
Yes; qualified electronic signatures are applied through integration with accredited e-signature infrastructures. The signature is applied with a smart card or token on the user’s own computer; the private key and PIN never reach the server.
Can we give purchasing approvals from mobile?
Yes; approval screens are mobile-friendly, and expense approvals can be given from a phone. If needed, native mobile apps for iOS and Android can also be developed.
Does Butterfly replace our ERP?
No; the ERP stays in place as the system of record. Butterfly manages the approval flow, business rules and visibility on top of the ERP; it can write order, invoice or payment records to the ERP.
Our approval hierarchy is complex; can we define amount thresholds or parallel approvals?
Yes; approvals are managed with a state machine. You can define single-step approvals, parallel approvals by multiple people, or senior management approval for requests above an amount threshold; a reason for rejection or revision can be made mandatory.